1
Create your account and verify email
Sign up as an event planner, confirm your email, and log in to reach the event dashboard.
Back to BikiHQ
Step-by-step guide
How to use BikiHQ from setup to check-in
Follow this guide to create an event, add guests, send QR passes, run live check-in, and review attendance.
For planners
Run the event
2
Create an event
Add the event name, description, date, venue, guest limit, category details, and invitation card where needed.
3
Choose or confirm a plan
Use the free plan for starter events or upgrade when you need higher guest limits and premium event capacity.
4
Add guests
Add guests one by one or import a CSV list. Include names, email or phone, table numbers, and guest categories.
5
Send invitations and passes
Send guest invites so each guest receives a unique QR pass. You can also print or save bulk invite cards as PDF.
6
Invite attendants
Add check-in team members from the event workspace. Attendants accept their invite and get access only to assigned events.
7
Use live mode on event day
Open the Live tab to watch arrivals, scan pass codes manually, open the camera scanner, view recent scans, and monitor attendant readiness.
8
Review attendance after the event
Use the Attendance tab to review scan results, duplicate-entry attempts, who scanned each pass, and when guests checked in.
For attendants
Check guests in
1
Accept the attendant invite
Open the invite link, sign in or create an attendant account, and access your assigned event.
2
Confirm the internet connection
Before doors open, confirm every check-in device can reach BikiHQ so each QR pass can be validated against the live guest record.
3
Scan guest QR passes
Use the camera scanner for fast entry or paste the pass code manually when a QR scan is difficult.
4
Handle warnings
A valid pass checks the guest in. Already checked-in and invalid QR results are highlighted so duplicate entry is easy to stop.
5
Act only on a validated result
Admit a guest only after BikiHQ shows Valid. If the connection fails, restore it and scan the pass again.
For guests
Use the pass
1
Open the invitation
Guests use the invitation email or pass link to view event details and their unique QR pass.
2
Show the QR pass at the venue
At check-in, the guest presents the QR code or pass code. Each pass is tied to one guest and one event.
3
Avoid duplicate entry
Once a pass has been scanned, the app records that check-in and warns the team if the same pass is scanned again.
Event-day tips
Before doors open
Use the Live tab before opening doors to confirm guests, attendants, invitation cards, and first scan readiness.
Keep at least one device signed in as the planner and one device assigned to each entrance attendant.
Test the venue internet connection and prepare a reliable backup connection before the event starts.
Use guest search by name, email, phone, or RSVP when a guest cannot quickly find their QR pass.